Adding Employees to Justworks Hours
New employees can be added to your Justworks Hours account from your web dashboard. This information is intended for Justworks Hours account admins. Some of the information below may also apply to Justworks Hours managers as well.
***Note - If you plan to connect your Justworks Hours account to Gusto, BambooHR, QBO, or Rippling, you’ll follow a different process to add your employees to Justworks Hours. You can click on any of the partner names above to learn more.
To add a new employee, click on ‘Manage’ and then ‘Employees’. From here, click on the ‘Add Employees’ button.
First you’ll need to select an office for the employees you wish to add. If you only have one office, we’ll choose it for you. Click here to learn more about offices and how to set them up.
***Note - Offices in Justworks Hours are different from Locations in Justworks Hours. Learn more about Locations here.
Once you’ve selected an office, you can start to add employee information to the form below. You’ll be required to add a first and last name, and email address for each employee (Yes an email address is required. It is the unique identifier for each profile. If your employees don’t have an email address, you can create email addresses for free with Gmail, Yahoo, AOL, or Hotmail among others).
You can then choose to add additional details. You add or edit these details later if you prefer. This includes a preferred name, setting the employee’s role in Justworks Hours(Click here to learn more about roles), and setting the employee’s pay type and pay rate where applicable (pay rates cannot be added for salaried employees - an employee marked as salary can still track time, but no pay rates will be stored). If you have a Business Tier plan, you can set multiple pay rates for a single employee. You can learn more about multiple pay rates here.
The ‘Add Employees’ window will show 4 rows to add employees by default. You can add additional rows as needed.
Once you’ve added the required info, click ‘Save’. Justworks Hours will automatically send an invite to any new employees. The email will include a unique invitation code and some basic instructions to track time with Justworks Hours. If needed, you can uncheck the ‘Send Invite’ box. With this box unchecked, no email will be sent. You can send the email later from the employee’s profile or you can provide employees with their invite code manually.